Category:

Planning a Major Multi-Sport Event with the Iventis Visual Planning Platform

The organisation of the Birmingham 2022 Commonwealth Games required clear and concise planning, across every aspect of the multi-sport event. Over 5,054 athletes competed from 72 teams, representing 54 Commonwealth of Nations countries and 18 territories. To deliver a logistical project of this size, the organisers required a mapping and visual planning solution throughout the full event life cycle. After a competitive tender, Iventis was selected as the official technology supplier to the event.

Challenges

The scale and profile of the event meant that each phase of the planning cycle had to be meticulously planned to ensure the games success. The challenges organisers faced featured three key elements.

Logistics and collaboration

The complexity of the Games demanded clear and collaborative mapping for efficient planning, communication, and decision-making.

Integration

Organisers had to coordinate the efforts of everyone involved, including stakeholders and suppliers, and move away from managing plans in disparate formats.

Local engagement

Being chosen to hold the Commonwealth Games is a significant honour, and organisers wanted to ensure that the local pride was felt around the Midlands and the wider UK.

Solution

The Iventis Planner was designed for large-scale events, making it perfectly equipped to handle the challenges faced by the organisers of Birmingham 2022. The platforms extensive and customisable features helped to ensure the team was in control throughout the process.

Integrated event planning

Our geospatial features allowed the entire planning team, along with stakeholders and suppliers, to collaboratively plan every aspect of the event. This integrated approach eliminated the need for managing plans in disconnected formats, streamlining the process for everyone involved.

Local impact

The partnership between Iventis and the Birmingham 2022 Commonwealth Games was not only prestigious but also locally significant. Being a Midlands-based business, Iventis was ideally placed to develop and harness the regional pride and awareness for the event.

Future-proofing

Further to optimising planning for the event itself, the Commonwealth Games Federation is set to continue its partnership with Iventis into the future. This means that the organisers can access a bank of past experiences in a single source of trusted data, for data-driven decision-making.

“Birmingham 2022 is the largest event to be held in the UK since London 2012. That means it is an incredibly complex operation for us to manage. Iventis allows us to knit all of those requirements together in a single platform.”

Laurence Smith, Head of Venue Technology for Birmingham 2022

Summary

Birmingham 2022 Commonwealth Games required a sophisticated approach to planning and coordination. Iventis’ geospatial event planning solution proved instrumental in streamlining the event planning process. Its integration capabilities, local relevance, and long-term partnership with the Commonwealth Games Federation contribute to a more efficient and data-driven approach to organising major events now and into the future.

To find out more about how Iventis can help streamline your event planning, speak to our team of experts today.

Trusted by the World's Best Since 2015

“We were happy to team up with such a renowned company as Iventis which significantly supported our team in their planning and delivery. The system was used across several functional areas to develop plans and co-ordinate our efforts in the run up to the event.”
Lesleigh Klarmann Head of Guest Services, European Championships Munich 2022
"Iventis helped us to provide a solution-led, end to end service for organisers of The Game Fair from CAD drawings and live operational planning to a visual sales tool that helped mark out the site on the ground."
Rupert Bassadone Founder, Event Site Design

Get started for free

Take a look around, pay and add your team later.

Start Free Trial Book a Demo